Your Business, Finally Running Smoothly

A More Predictable Intake Process for Therapists

I help therapy practices manage inquiries, follow-ups, and intake workflows so no lead is missed — and your days feel calmer, clearer, and more predictable.

How I Help You Simplify & Grow Your Business

Streamlined Intake & Onboarding

Give every inquiry a clear, organized next step — from the first message to scheduled sessions.

I help manage intake forms, follow-ups, scheduling coordination, and communication so no lead is missed and you’re not constantly switching contexts during your day.

How I Support Your Intake Behind the Scenes

Automated Intake & Follow-Up Workflows

I build workflows that quietly support your intake process — ensuring inquiries are acknowledged, follow-ups happen on time, and next steps are clear without you needing to intervene.

From intake confirmations to reminders and internal tracking, these systems reduce manual work while keeping your process consistent and reliable.

How I Help You Simplify & Grow Your Business

Intake & Admin Organization Systems

I set up clear, easy-to-use systems that keep intake information, follow-ups, and internal notes organized — so nothing gets lost and your admin work stays manageable as inquiries increase.

We Solve Real Problems

what can we do for you?

Intake & Client Onboarding Systems

Forms, scheduling, follow-ups, and first-contact workflows — all designed to reduce admin stress and improve response time.

Intake Automation & Follow-Up

Automated reminders, status tracking, and internal workflows that keep inquiries moving — without constant manual effort.

Admin & Operations Support

Backend systems that support intake — including CRM setup, documentation flows, and internal organization.

Growth & Digital Add-Ons

 Websites, landing pages, and referral funnels — available when you’re ready to scale.

Carlos Avila

Founder, Carlos Avila Solutions

With a background in psychology, care management, and behavior support, I help therapists and service providers streamline intake, reduce admin stress, and build systems they can actually maintain.

My focus is on creating structure, automation, and workflows that improve consistency — without overwhelming your day or your clients.

Building smarter, simpler workflows for service providers & therapists.

Your Systems Partner

Who I Help

For Therapists & Service Providers Who Need Their Intake to Run Smoothly

I specialize in setting up clear, streamlined systems for intake, onboarding, follow-ups, and internal workflows — so you’re not constantly reacting to emails, missed inquiries, or administrative bottlenecks.

The goal is simple: fewer dropped leads, less mental load, and more predictable days.

Ready for a More Predictable Intake Process?

Let’s talk through your intake flow and see where things can be simplified.